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Overview

Zinara uses the road maintenance Funding Policy to manage funds for all road-related projects Zimbabwe. The main function of ZINARA is to manage the Road Funds and disburse for approved road maintenance works and other activities to Road Authorities or other deserving organisations (Key Implementing Agencies). These include Traffic Safety Council (ZSCZ) and Vehicle Inspection Department (VID).

Objectives of the Funding Policy

  • To define circumstances in which Road Authorities are eligible for funding
  • Define how road authorities may access the disbursement
  • To ensure equitable allocation of funds to the network to cater for various work categories
  • To provide guideline for administration and professional services
  • To ensure funds are utilised for intended purpose (Audit)
  • To provide a framework for dealing with nonconformities, noncompliance, conflicts and arbitration mechanisms
  • To provide framework for capacity building programs and recapitalisation

Funding Process Overview

ZINARA is cognisant of the fact that Zimbabwe needs to place maintenance of its road network highest on the priority list if the network is to be kept operational. In fact ZINARA takes this concept further and places routine maintenance highest on the priority list. To keep the road network operational road authorities are expected to maintain their networks through implementation of annual road maintenance works programmes with assistance from ZINARA’s Road Fund Account. The cost of implementing road maintenance works programme will be related to factors such as:

  • The length of the roads and streets
  • The age and condition of the roads
  • Traffic volumes
  • Soil and climatic conditions
  • Availability of materials and their cost
  • Availability of labour and its cost
  • Availability of equipment and its cost
  • Ability by Road Authority to implement and supervise the works.

The above factors will affect road authorities scattered around the country to different degrees. It is ZINARA’s policy to consider each road authority’s case on its own merits.

Eligibility Criteria for Funding

Every road authority is eligible to receive funds from the Road Fund Account provided that it demonstrates fiscal accountability by providing evidence of sound commercial management practices acceptable to ZINARA. ZINARA will consider for funding only those programmes prepared in accordance with procedures set out in this manual.

ZINARA requires that the annual accounts of road authorities be audited in order to continue receiving funds from the Road Fund Account. ZINARA will consider the following factors in judging the eligibility of a road authority to receive funds from the Road Fund Account:

  • Presence of a strategic plan within the organisation
  • Possession of business plans
  • Technical and financial staffing arrangements within the authority
  • The type of accounting system used by the authority (Dedicated Road Fund Account is mandatory)
  • Commitment to using employment generating methods in road maintenance (Labour Based Technology)
  • Existence of resolutions binding the authority to work within the established procedures of ZINARA

Road Authorities

ZINARA as a road fund manager works with Road Authorities for the development & rehabilitation of the Zimbabwean road network system. ZINARA works with the Road Authorities which include Department of Roads (DOR), District Development Fund (DDF), Rural District Council (RDCs) and Urban Councils (UCs)

General Zimbabwean Road Network by road category

RoadNetworkByRoadClass

Road Network Managed By Road Authority

RoadNetworkManagedByRoadAuthority

Rural District Council (RDCs)

There are 60 RDCs in the country and these carry out maintenance work in all tertiary roads within their area of jurisdiction.

  • Beitbridge RDC
  • Bulilima RDC
  • Umzingwane RDC
  • Mangwe RDC
  • Matobo RDC
  • Gwanda
  • Insiza RDC
  • Bikita RDC
  • Chiredzi RDC
  • Chivi RDC
  • Gutu RDC
  • Masvingo RDC
  • Mwenezi RDC
  • Zaka RDC
  • Bindura RDC
  • Chaminuka RDC
  • Guruve RDC
  • Mazowe RDC
  • Mbire RDC
  • Muzarabani RDC
  • Pfura RDC
  • Rushinga RDC
  • Binga RDC
  • Hwange RDC
  • Kusile - Lupane RDC
  • Nkayi RDC
  • Tsholotsho RDC
  • Umguza RDC
  • Bubi RDC
  • Buhera RDC
  • Chimanimani RDC
  • Chipinge RDC
  • Makoni RDC
  • Mutare RDC
  • Mutasa RDC
  • Nyanga RDC
  • Chikomba
  • Goromonzi
  • Hwedza RDC
  • Manyame RDC
  • Marondera RDC
  • Mudzi RDC
  • Murewa RDC
  • Mutoko RDC
  • UMP Zvataida RDC
  • Chirumanzu RDC
  • Gokwe North RDC
  • Mberengwa RDC
  • Runde RDC
  • Tongogara
  • Zibagwe RDC
  • Gokwe South
  • Vungu RDC
  • Hurungwe RDC
  • Mhondoro - Ngezi RDC
  • Sanyati RDC
  • Zvimba RDC
  • Nyamimyami RDC
  • Makonde RDC
  • Chegutu

Eligibility to receive funds

Qualifying work relating to every Rural District Council receives funding from the road Fund Account as allocated in that financial year. Every RDC is eligible to receive funds from the ZINARA provided:

  • At the beginning of each financial year for which the funds are made available, it has a substantive Chief Executive Officer and an Executive officer (Finance), who have been appointed in accordance with the provisions of the 1988 RDC Act. If either of these posts is filled on an acting basis, the RDC may still be eligible, provided that the MLGNH, in consultation with the Provincial Administrator (PA) of the province concerned, considers that the incumbents are appropriately qualified and / or experienced.
  • It has technical staff specifically responsible for the planning and implementation of the road maintenance works (e.g. one or more road engineers or equivalent as approved by the ZINARA).
  • Its accounting system conforms to the standard of the RDC accounting system advocated by the MLGNH and prescribed in the RDC Accounting Handbook.
  • Its accounts are up-to date and have been audited according to the provisions of the RDC Act. RDCs will also be required to demonstrate that they have made specific budgetary and contractual provisions for carrying out such audits.
  • It has signed an annual Participation Agreement with ZINARA, in which it accepts the conditions under which funding is made available from the Road Fund Account as prescribed by ZINARA.

Urban Councils

There are 33 urban councils whose responsibility, within the area of their jurisdiction, is to construct, maintain and rehabilitate every road in accordance with road program approved by ZINARA.

  • Beitbridge Town Council
  • Gwanda Town Council
  • Plumtree Town Council
  • Bindura Municipality
  • Mvurwi Town Council
  • Chipinge Town Council
  • City of Mutare
  • Rusape Town Council
  • Chiredzi Town Council
  • City of Masvingo
  • Kadoma City Council
  • Kariba Town Counci
  • Karoi Town Council
  • Norton Town Council
  • Chegutu
  • Chirundu
  • Banket
  • Chinhoyi
  • City of Harare
  • Epworth Local Board
  • Chitungwiza Town Council
  • Ruwa Local Board
  • Marondera Town Council
  • City of Bulawayo
  • Lupane Urban Council
  • Hwange Local Board
  • Victoria Falls Town Council
  • Gokwe Town Council
  • City of Gweru
  • Kwekwe City Council
  • Redcliff Town council
  • Shurugwi Town Council
  • Zvishavane Town Council

Eligibility to receive funds

Qualifying work relating to every Urban Council receives funding from the Road Fund Account at as allocated in that financial year. Every Urban Councils is eligible to receive funds from ZINARA provided:

  • The council demonstrates a satisfactory staffing capacity for managing the preparation and implementation of the road maintenance programme. This should be in the form of a staffing plan, which could include reference to any technical assistance and training support provided under current projects.
  • The council demonstrates satisfactory organizational and staffing arrangements for maintaining its road network.
  • Its accounting system conforms to the standard of the Urban Councils accounting system advocated by the MLGNH and prescribed in the Urban Councils Accounting Handbook.
  • Its accounts are up to date and have been audited according to the provisions of the Urban Councils Act. Urban Councils will also be required to demonstrate that they have made specific budgetary and contractual provisions for carrying out such audits.
  • It has signed an annual Participation agreement with ZINARA in which it accepts the conditions under which funding is available from the Road Fund Account as prescribed by ZINARA.

Department of Roads (DOR)

The Department of Roads which is housed in the Ministry of Transport and Infrastructural Development, constructs, maintains and rehabilitates all state roads or trunk roads. Qualifying works relating to the Department of Roads receives funding from the Road Fund Account as allocated in that financial year. The Department of Roads will be eligible to receive funds from ZINARA provided:

  • At the beginning of each financial year for which the funds are made available, it has a substantive Head Roads engineering and Head Finance. If either of these posts is filled on an acting basis, the DOR may still be eligible, provided that the ZINARA Board considers that the incumbents are appropriately qualified and or experienced.
  • It has technical staff specifically responsible for the planning and implementation of the road maintenance works.
  • Its accounts are up to date and have been audited. The DOR will also be required to demonstrate that it has made specific budgetary and contractual provisions for carrying out such audits.
  • It has signed an annual Participation Agreement with ZINARA, in which it accepts the conditions under which funding is made available from the Road Fund Account as prescribed by ZINARA.

District Development Fund (DDF)

The DDF is a department under the Office of the President and Cabinet responsible for the maintenance of all rural roads that fall under their jurisdiction.

Qualifying work relating to the District Development Fund receives funding from the Road Fund Account as allocated in that financial year. The District Development Fund will be eligible to receive funds from ZINARA provided:

  • At the beginning of each financial year for which the funds are made available, it has a substantive Head Roads Engineering and Head Finance. If either of these posts is filled on an acting basis, the DOR may still be eligible, provided that the ZINARA Board considers that the incumbents are appropriately qualified and or experienced.
  • It has technical staff specifically responsible for the planning and implementation of the road maintenance works.
  • Its accounts are up to date and have been audited. The DOR will also be required to demonstrate that it has made specific budgetary and contractual provisions for carrying out such audits.

It has signed an annual Participation Agreement with ZINARA, in which it accepts the conditions under which funding is made available from the Road Fund Account as prescribed by ZINARA

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